Spring Harvest

Client: Spring Harvest
Event: Annual Spring Harvest Gathering
Locations: Minehead and Skegness, UK (Simultaneous Events)
Guests: Approximately 20,000 in-person; over 187,000 reached online

Overview

Essential Event Management (EEM) is honoured to be the trusted event management partner for Spring Harvest, an annual event that gathers around 10,000 guests across two locations: Minehead and Skegness. This faith-based event offers a rich experience with exhibition spaces, worship sessions, and engaging workshops, creating a unique environment for attendees and exhibitors alike.

We also went online - In 2020, due to the Covid-19 pandemic, Spring Harvest was cancelled just two weeks before the event. EEM quickly adapted, transforming the program into an online experience that went on to reach an unprecedented 187,000 people—Spring Harvest’s widest reach to date. Since then, we’ve continued to provide an online component, bringing the Spring Harvest experience into people’s homes and making the event more accessible than ever - Spring Harvest Home

Project Scope:

EEM provides a full-service event management package for Spring Harvest, covering both on-site and digital experiences. Working closely with Spring Harvest’s team, we coordinate all aspects of the event, ensuring a seamless experience for guests, exhibitors, and contributors alike.

Our Services Included:

Online Event Delivery Platform
To reach a broader audience, EEM developed and managed an online platform for live-streaming, workshops, and interactive sessions. Our platform design allowed Spring Harvest to engage thousands of participants from the comfort of their homes.
Content Creation and Editing
EEM edited video content, designed graphics, and produced animations to enhance the digital event experience, ensuring that online attendees enjoyed a dynamic and visually engaging program.
Analytics of Delegate Engagement
We tracked engagement metrics throughout the event, providing Spring Harvest with valuable insights on attendance, participation, and feedback to inform future event planning.
Volunteer Recruitment
EEM handled the recruitment process for over 1,000 volunteers, ensuring adequate support for every aspect of the event and creating a welcoming experience for all attendees.
Delegate Registration and Bursary Administration
Our team managed delegate registration, including the administration of bursary and concession applications, ensuring that Spring Harvest remained accessible to a diverse audience.
Catering Logistics
Coordinating with on-site catering teams, EEM ensured that guests at both venues enjoyed high-quality, seamless food service throughout the event.
Exhibition Management
Our team organised and managed expansive exhibition spaces, creating valuable networking opportunities and enhancing the overall event experience for both exhibitors and attendees.
Contributor and Venue Liaison
EEM served as the main point of contact for all contributors, ensuring clear communication and a smooth flow of events. We also managed logistics for venue and marquee hire, optimising space and functionality across both locations.
Recording and Media Production
EEM provided recording services and managed media production, capturing key sessions and workshops to extend the impact of Spring Harvest’s programming beyond the event.
Health & Safety and Technical Management
We ensured that all health and safety standards were met, from venue setup to live sessions, while also handling all technical requirements, including sound, lighting, and production management.
Event Report
Following the event, EEM provided a comprehensive report covering all aspects of the event, including attendance, engagement, and recommendations for future improvements.

Outcome

Spring Harvest 2020’s pivot to an online platform was a resounding success, reaching over 187,000 people worldwide and setting a new benchmark for the event’s impact. As we continue to support the return of in-person gatherings, EEM ensures that each Spring Harvest is a meaningful, engaging, and seamless experience for all attendees.

“They offered expertise on all the logistical and production needs of our conference”

"As an organisation, we were running our biggest and most sophisticated event, and Essential Event Management walked us through each step of the way. They offered expertise on all the logistical and production needs of our conference, and we felt we were in very dependable hands throughout. The event was delivered incredibly smoothly, and many compliments given on the high level of execution of every element of the event. We will definitely work with them again in future!"

Hannah Vaughan-Spruce, Divine Renovation

“A consistent, flexible and reliable team”

“Time and time again Essential Event Management have proved to be a consistent, flexible, reliable and professional team. They have been a key component to our successful UK event programme and I highly recommend them.”

Robin Vincent, Chief Executive, Care for the Family

“We couldn't have done it without the team at EEM”

“The team at Essential Event Management are a joy to work with. Professional, knowledgeable, more than capable and they will always go above and beyond to ensure the success of an event. We recently converted our normal physical annual summer event (serving tens of thousands of delegates) to a completely digital online version in less than 10 weeks. We couldn't have done it without the team at EEM who were a key part of making that switch a reality.

Delegate feedback is that the event surpassed their expectations, and they were astounded at the complexity and professional level of the end product. I cannot recommend EEM highly enough to any event organiser whether you need digital or physical event support. This is certainly a key relationship we value, trust and enjoy.”

Jules Morgan, Executive Director – New Wine

“We know our exhibitors will be well looked after and the event will be well-served. ”

“At Spring Harvest we have always found EEM's management of exhibition spaces so helpful. Whatever the size of event, and wherever it's happening, we leave everything to them and can trust that our guests and exhibitors will be well looked after and the event will be well-served.”

Abby Guinness, Event Director – Spring Harvest

“Flexible and diligent”

“Thank you so much for all your hard work, your flexibility and diligence in pulling together a very successful Rolling Roadshow. We've had great feedback from our attendees and it has been considered a massive success all round. That's quite an achievement given the complexity of what we pulled together. It was a pleasure working with you. We hope to have the opportunity to work with you again in the future.”

Danni Malone, Director of Operations - The Trussell Trust